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Title: Communication Expert Consultant

Location: Sierra Leone, Freetown

Duration: 30 Working Days on a three-month period

 

1.0 Background

The West Africa Biodiversity and Climate Change (WA BiCC) Program is a five-year effort funded by the United States Agency for International Development (USAID). The overall goal of WA BiCC is to improve biodiversity conservation and promote climate-resilient and low-emission development across West Africa, with a focus on three core thematic areas. These are: Combatting Wildlife Trafficking; Increasing Coastal Resilience to Climate Change, and Reduce Deforestation, Forest Degradation and Biodiversity Loss. WA BiCC is regional in scope and design yet also focuses on targeted geographical areas within West Africa, which include two coastal and five transboundary forest ‘Learning Landscapes’. WA BiCC works with three core regional partners: The Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, to increase the capacity of institutions at all levels and to strengthen the linkages between effective practices on the ground and policies that can support positive and locally appropriate outcomes. The program is bolstered by a series of cross-cutting ties to knowledge management and learning, capacity building, gender and social inclusion and advocacy.

The Mano River Union (MRU) is an intergovernmental organization with a Secretariat based in Freetown, Sierra Leone. The MRU is comprised of four Member States – Liberia, Sierra Leone, Cote d’Ivoire and Guinea. These countries contain the last and largest intact fragments of the once sprawling Upper Guinean Forest, and their conservation and management is key to the economic and environmental well-being and growth of this subregion and West Africa overall.

WA BiCC and MRU  have worked closely to review and revised the MRU`s Strategic Plan and to develop an accompanying Action Plan to update and integrate the current priorities and ambitions of the MRU Heads of State for the sub-region that better reflect the realities of the new decade.

Various actors highlight the key role played by the Secretariat to coordinate activities and to ensure lasting peace in a prosperous region and ensure that economic growth and environmental stewardship are seen as mutually essential. The Secretariat’s challenge is to ensure effective and efficient coordination and communications among regional, national and local partners.

2.0 Justification

‘The 2020-2025 Strategic Plan makes explicit the importance and necessity of new challenges resulting from the  Paris Agreement on Climate Change under the UN Framework Convention on Climate Change and other Multilateral Environmental Agreements such as the CITES to combat wildlife trafficking and the Abidjan Convention Protocols and the Convention of Biodiversity for the management of marine and terrestrial resources. To effectively implement the Strategy and Action Plans and coordinate and communicate with Member States and the diverse stakeholder base in the subregion, a robust Communications Strategy is required.

To address this need, WA BiCC and the MRU are recruiting a Communications Expert/Specialist consultant to develop a Communications Strategy covering the needs of the Secretariat and more specifically the effective implementation of its Strategic and Action Plan in coordination with Member States and other regional partners, notably ECOWAS and the Abidjan Convention.

3.0 Description of the activity

 The activity is to develop the Communications Strategy of the Secretariat tailored to the needs of the Secretariat in promoting and coordinating regional activities within the framework of the implementation of the MRU’s revised Strategic Plan and to provide a wider visibility of the Secretariat’s activities.

4.0 Objectives

The consultant will work in close collaboration with the Secretariat’s identified focal point, WA BiCC’s Capacity Building and Policy Specialists and WA BiCC’s Communications Team to achieve the following specific objectives:

• Develop the Communication Strategy for Mano River Union
• Develop Communication Action Plans and Implementation Framework based on the four pillars of the Strategic Plan
• Propose resource (technical and financial) mobilization options and recommendations to support the implementation of the Action Plans
• Strengthen relevant MRU secretariat staff on communication tools social media, behavior change communication and advocacy

5.0 Activities

• Assess the needs for internal and external communication and information sharing of the Secretariat in consultation with identified stakeholders such as the MRU Communication officer and the WA BiCC Communications Unit and the relevant regional organizations in the subregion and West Africa more broadly;
• Conduct a desktop review based on research and documents provided by the Secretariat, WA BiCC and other sources;
• Identify the different strategic groups and organizations at the national and regional levels which shall be considered as targets of the Communications Strategy;
• Map out existing networks, knowledge-management platforms and other initiatives to be integrated into the strategy;
• Develop the general framework of the Communication Strategy document including the different sections and main parts of the final document;
• Produce a final communication strategy including actions plans to integrate all the feedback with Final recommendations for implementation (inclusive of all inputs collected from various experts or stakeholders);
• Develop training materials on communication tools social media, behavior change communication and advocacy;
• Conduct the training on social media, behavior change communication and advocacy for the staff of the Secretariat in Freetown and the Member State representatives;
• Propose resource (technical and financial) mobilization options and recommendations to support the implementation of the strategy

6.0 Specific Tasks, Level of Effort and Deliverables

The consultancy will last thirty (30) working days spread over three months. The level of effort (LOE) allocated for this activity is 30 days distributed as follows:

 

7.0 Reporting

The consultant will work directly with the Secretariat’s designated focal point in Freetown and will coordinate his/her work with WA BiCC’s Freetown-based Capacity Building Specialist. To ensure the successful achievement of this Terms of Reference, and contractual compliance, the consultant will report directly to the WA BiCC Capacity Development Specialist, the Secretary-General of the MRU or her designate and consult regularly with the WA BiCC Communications Unit.

8.0 Required Qualifications

The Consultant must be an experienced Communications Specialist with the following requirement:

• Master’s degree or a related advanced degree in communication, communication for development (C4D), international development, journalism, social marketing or a field relevant to media/communication and development.
• At least 10 years of working experience with evidence of achievements in the areas of communication, advocacy, information and knowledge management, information technology and other related topics;
• Experience in designing and implementing communications strategies related to environmental policies and strategies and materials in the context of a climate change or natural resource management projects will be an asset;
• Experience using social media tools to advance publicity and advocacy campaign messages;
• Strong experience in collaborating with regional institutions particularly on capacity strengthening and communication activities;
• Strong writing, facilitation, research and analytical skills;
• Ability to effectively coordinate with appropriate stakeholders in all aspects of communication activity planning;
• Ability to work independently and produce timely and high-quality results;
• Be fluent in both English and French;
• Candidates who are nationals of an MRU member state will be preferred.

9.0 Mode of application

Interested candidates are solicited to send their application no later than July 7^th, 2020 at 5:00 pm Freetown local time to the following email wabiccrecruit@gmail.com

To be considered, applicants must submit the following:

• A letter of application explaining individual qualifications for this opportunity
• A current CV in reverse chronological format
• A list of at least 4 professional references including name, contact information, and statement of relationship to the referee

Applications that do not meet the minimum requirements listed above will not be considered

 

The West Africa Biodiversity and Climate Change Program (WA BiCC) is looking for a Comic Illustrator to support the program in developing 2-part comic book series to highlight the aims, goals and objectives of the program.

About WA BiCC

The West Africa Biodiversity and Climate Change (WA BiCC) program is a five-year learning program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient, low-emissions growth across West Africa. Although regional in scope and design, WA BiCC focuses on targeted geographical areas within the region to improve governance and policy over critical natural and human systems. By working through the core regional partners, Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, WA BiCC increases the capacity of institutions at all levels to address the three core WA BiCC components. These are combatting wildlife trafficking, increasing coastal resilience to climate change and reducing deforestation, forest degradation, and biodiversity loss.

WA BiCC is implemented by Tetra Tech ARD, in association with five subcontractors, also referred to as implementing partners: Palladium, Center for International Earth Science Information Network (CIESIN), PCI Media Impact (PCI), Born Free USA and Pact, Inc. 

Background

Environmental degradation is strongly linked to poor standards of living in communities dependent on the environment for its resources. People often depend on these resources with no alternatives in arm’s reach, thus depleting the environment and causing harm – sometimes irreversible. Addressing these issues will not only bring benefits to the environment and biodiversity, but also to the people dependent on these environmental resources.

WA BiCC, at its core aims at learning and sharing knowledge information and best practices across the region while increasing awareness on environmental issues such as deforestation, wildlife trafficking, the effects of climate change on coastal communities and their livelihoods. We do this through rigorous communications and sensitization campaigns, producing and distributing information, education and communications materials and behavioral change campaigns that aims at understanding and changing behaviors and practices.

Our awareness campaigns are tailored differently for specific audience. One of our key audience groups is children and youth who would grow up to be leaders in future and therefore vital to be made allies/ambassadors for conservation. One tool we are planning to reach this particular audience is Comics. WA BiCC is planning to produce a comic series with each focusing on one key topic area. These comics will focus on issues that span across the three main components of WA BiCC with a blend of the issues to show how these issues and components intersect and are interrelated. The three series will focus on the depletion of natural resources and how they affect social wellbeing and livelihoods, food security and cultural heritage.

Scope of Work

The Comic Illustrator will work with a comic script writer and WA BiCC to illustrate two 12-page comic books. The characters and scenery must be West African themed with a focus on rural, coastal and forest communities. The stories captured in the comics will range from Wildlife Conservation, Climate Change Mitigation, Reduction of Deforestation and Biodiversity Loss.

The two comic books should follow the style of a comic book that the program has completed. A sample of the comic book art is available here. The comic illustrator should be able to replicate the art style for the two comics.

Deliverables

Specific outputs expected during the consultancy will include:

• Review of comic script
• Consultations with the WA BiCC communications unit and the comic script writer* on script development
• Consultations with the communications unit on the illustration development e.g. iterative review of illustration before art and color.
• Development of two comics using script developed by the script writer
• Take into account recommendations and feedback from WA BiCC’s technical experts

 Required Qualifications:

• Proven experience in illustration, design and comic book development. (Experience in Afrocentric designs preferred).
• Knowledge and experience in environmental issues.

To apply, please submit the following to wabiccrecruit@gmail.com

• A letter of application explaining individual qualifications for this opportunity
• A current CV
• Work Samples
• (Optional) A sample sketch that demonstrates ability to imitate the art style of the first comic.

Applications that do not meet the minimum requirements listed above will not be considered.

The West Africa Biodiversity and Climate Change Program (WA BiCC) is looking for a Comic Script Writer to support the program in developing 3-part comic book series to highlight the aims, goals and objectives of the program.

About WA BiCC

The West Africa Biodiversity and Climate Change (WA BiCC) program is a five-year learning program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient, low-emissions growth across West Africa. Although regional in scope and design, WA BiCC focuses on targeted geographical areas within the region to improve governance and policy over critical natural and human systems. By working through the core regional partners, Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, WA BiCC increases the capacity of institutions at all levels to address the three core WA BiCC components. These are combatting wildlife trafficking, increasing coastal resilience to climate change and reducing deforestation, forest degradation, and biodiversity loss.

WA BiCC is implemented by Tetra Tech ARD, in association with five subcontractors, also referred to as implementing partners: Palladium, Center for International Earth Science Information Network (CIESIN), PCI Media Impact (PCI), Born Free USA and Pact, Inc.

 Background

Environmental degradation is strongly linked to poor standards of living in communities dependent on the environment for its resources. People often depend on these resources with no alternatives in arm’s reach, thus depleting the environment and causing harm – sometimes irreversible. Addressing these issues will not only bring benefits to the environment and biodiversity, but also to the people dependent on these environmental resources.

WA BiCC, at its core aims at learning and sharing knowledge information and best practices across the region while increasing awareness on environmental issues such as deforestation, wildlife trafficking, the effects of climate change on coastal communities and their livelihoods. We do this through rigorous communications and sensitization campaigns, producing and distributing information, education and communications materials and behavioral change campaigns that aims at understanding and changing behaviors and practices.

Our awareness campaigns are tailored differently for specific audience. One of our key audience groups is children and youth who would grow up to be leaders in future and therefore vital to be made allies/ambassadors for conservation. One tool we are planning to reach this particular audience is Comics. WA BiCC is planning to produce a 3-part comic series with each focusing on one key topic area. These comics will focus on issues that span across the three main components of WA BiCC with a blend of the issues to show how these issues and components intersect and are interrelated. The three series will focus on the depletion of natural resources and how they affect social wellbeing and livelihoods, food security and cultural heritage.

 

Scope of Work

The Comic Script Writer will receive creative briefs from WA BiCC’s communications unit which will be used to develop scripts that will guide the comic artist/illustrator* to develop a 3-part series of 12-page comic books. The script must be engaging and capture the spirit and message of the brief and should be in line with the overall goals of the program. The briefs will range from Wildlife Conservation, Climate Change Mitigation, Reduction of Deforestation and Biodiversity Loss.

 

Deliverables

The consultant will contribute to the development of 3 comic books for the program by providing technical assistance to the communications unit.  Specific outputs expected during the consultancy will include:

• Review of creative brief
• Consultations with the communications unit on script development
• Development of scripts for comic artist/illustrator* to develop into 3 12paged comic books
• Include recommendations and feedback from thematic experts
• Any additional task that might be specified by supervisor in line with the scope of work. 

Required Qualifications:

• Proven experience in comic book scripting, or storytelling in other types of publications (provide samples).
• Knowledge and experience in environmental issues.

To apply, please submit the following to wabiccrecruit@gmail.com no later than 6th December 2018

• A letter of application explaining individual qualifications for this opportunity
• A current CV
• Work Samples
• Applications that do not meet the minimum requirements listed above will not be considered.

Only shortlisted candidates will be contacted.

* A request for applications for a Comic illustrator is also available. Please apply to both positions if you qualify.

The West Africa Biodiversity and Climate Change Program (WA BiCC) is looking for a Comic Illustrator to support the program in developing 3-part comic book series to highlight the aims, goals and objectives of the program.

About WA BiCC

The West Africa Biodiversity and Climate Change (WA BiCC) program is a five-year learning program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient, low-emissions growth across West Africa. Although regional in scope and design, WA BiCC focuses on targeted geographical areas within the region to improve governance and policy over critical natural and human systems. By working through the core regional partners, Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, WA BiCC increases the capacity of institutions at all levels to address the three core WA BiCC components. These are combatting wildlife trafficking, increasing coastal resilience to climate change and reducing deforestation, forest degradation, and biodiversity loss.

WA BiCC is implemented by Tetra Tech ARD, in association with five subcontractors, also referred to as implementing partners: Palladium, Center for International Earth Science Information Network (CIESIN), PCI Media Impact (PCI), Born Free USA and Pact, Inc.

 Background

Environmental degradation is strongly linked to poor standards of living in communities dependent on the environment for its resources. People often depend on these resources with no alternatives in arm’s reach, thus depleting the environment and causing harm – sometimes irreversible. Addressing these issues will not only bring benefits to the environment and biodiversity, but also to the people dependent on these environmental resources.

WA BiCC, at its core aims at learning and sharing knowledge information and best practices across the region while increasing awareness on environmental issues such as deforestation, wildlife trafficking, the effects of climate change on coastal communities and their livelihoods. We do this through rigorous communications and sensitization campaigns, producing and distributing information, education and communications materials and behavioral change campaigns that aims at understanding and changing behaviors and practices.

Our awareness campaigns are tailored differently for specific audience. One of our key audience groups is children and youth who would grow up to be leaders in future and therefore vital to be made allies/ambassadors for conservation. One tool we are planning to reach this particular audience is Comics. WA BiCC is planning to produce a 3-part comic series with each focusing on one key topic area. These comics will focus on issues that span across the three main components of WA BiCC with a blend of the issues to show how these issues and components intersect and are interrelated. The three series will focus on the depletion of natural resources and how they affect social wellbeing and livelihoods, food security and cultural heritage.

Scope of Work

The Comic Illustrator will work with a comic script writer* and WA BiCC to illustrate characters, scenes and activities which will feed into a 3-part series of 12-page comic books. The characters and scenery must be West African themed with a focus on rural, coastal and forest communities. The stories captured in the comics will range from Wildlife Conservation, Climate Change Mitigation, Reduction of Deforestation and Biodiversity Loss.

Deliverables

The consultant will contribute to the development of 3 comic books for the program by providing technical assistance to the communications unit. Specific outputs expected during the consultancy will include:

• Review of comic script
• Consultations with the communications unit and the comic script writer* on script development
• Consultations with the communications unit on the illustration development eg. iterative review of illustration before art and color.
• Development of 3-part comic series using script developed by the script writer
• Include recommendations and feedback from thematic experts
• Any additional task that might be specified by supervisor in line with the scope of work. 

Required Qualifications:

• Proven experience in illustration, design and comic book development. (Experience in Afrocentric designs preferred).
• Knowledge and experience in environmental issues.

To apply, please submit the following to wabiccrecruit@gmail.com no later than 6th December 2018

• A letter of application explaining individual qualifications for this opportunity
• A current CV
• Work Samples
• Applications that do not meet the minimum requirements listed above will not be considered.

Only shortlisted candidates will be contacted.

* A request for applications for a Comic Script Writer is also available. Please apply to both positions if you qualify.

Video Production Consultant

The West Africa Biodiversity and Climate Change Program (WA BiCC) is looking for a Video Production Consultant to assist the program in developing captivating video products to tell the stories of the program.

About WA BiCC

The West Africa Biodiversity and Climate Change (WA BiCC) program is a five-year learning program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient, low-emissions growth across West Africa. Although regional in scope and design, WA BiCC focuses on targeted geographical areas within the region to improve governance and policy over critical natural and human systems. By working through the core regional partners, Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, WA BiCC increases the capacity of institutions at all levels to address the three core WA BiCC components. These are combatting wildlife trafficking, increasing coastal resilience to climate change and reducing deforestation, forest degradation, and biodiversity loss.

WA BiCC is implemented by Tetra Tech ARD, in association with five subcontractors, also referred to as implementing partners: Palladium, Center for International Earth Science Information Network (CIESIN), PCI Media Impact (PCI) and Pact, Inc.

 Background

Over the lifespan of the WA BiCC, major events and field activities will be organized under the 3 technical components of the program. Therefore, it is pertinent on the part of WA BiCC’s Communications Unit to produce video documentaries that will serve as tools to capture lessons learned in the WA BiCC focal areas during the course of implementation of program activities as well as to capture visual content of key activities for records and possible broadcasting on the WA BiCC website, social media, as well as national and international television stations. These video documentaries would be used to reach a wide range of audiences to influence knowledge, attitudes and practices relating to biodiversity conservation and climate change. The target audiences will include the general public, decision makers, regional stakeholders and donors.

Objectives

The overall goal of the consultancy is to produce high quality videos for the WA BiCC Program.

The specific objectives of the videos are to:

• Facilitate knowledge management and learning (of best practices) among program stakeholders to engender behavior change and adaptation.
• Increase decision makers’ visual knowledge of the issues surrounding biodiversity conservation and climate change in West Africa for the purpose of learning and adapting.

Deliverables (Outputs) TBD

• All deliverables will be provided in the following formats:
• Video should be shot and delivered in minimum HD 1920X1080.
• Scanned and original release forms for all the people involved in the documentary.
• Editing should be done in Adobe Premiere CS6 or CC, all sequences properly labeled within Premiere and organized by bins and folders, and all video sequences properly synced with audio (in case audio is recorded separately).
• Trimmed packages of each final film sequence including Adobe Premiere project file delivered in an External Hard Drive, with all original source media and linked files and footage log sheets.
• 2 Final MASTER files with English subtitles and captions in .mov HD 1920X1080 ProRess 422 progressive, and HD 1920X1080 .mp4 H.264.
• 2 Final TEXTLESS MASTER files (Clean Version – No Subtitles, No Captions) in .mov HD 1920X1080 ProRess 422 progressive, and HD 1920X1080 .mp4 H.264.
• Folder with all still photography, taken during the filming of the documentary.

 Communications (work with the Communications Team to detail any specific communications products, outputs, influences, audiences under a particular ToR:

This consultant will be supervised by the Communications Unit.

 Required Qualifications:

• At least 5 years of experience producing video documentaries for development programs or government
• Experience writing scripts for video production
• Experience working with Adobe and video production software
• The consultant’s equipment must meet certain technical standards as determined by the Communications Unit

Candidates must submit:

• Copies of past work (videos produced) and EITHER
• A one-page (or less) description of past experience producing videos OR
• A curriculum vitae related to relevant experience.
• An itemized budget for a 15min video with subtitles.

Applicants must send the above to  wabiccrecruit@gmail.com with Video Production Consultant as the subject line by 31^st August 2018.

We are inviting qualified candidates for the above role within the active West Africa Biodiversity and Climate Change (WA BiCC) program.  This is a multi-year USAID-funded program to improve conservation and climate-resilient, low emission growth across West Africa. 

SUMMARY OF THE ASSIGNMENT:

The Manu River Union was established on October 3, 1973 to remove common obstacles to trade through cooperation among the four countries constituting the Union. The MRU secretariat was set up to provide the necessary leadership as well as administrative and technical support to facilitate the achievement of the Union’s objectives.  In this regard, the sub regional institution developed a strategic plan for the period 2010 – 2020.  As the end of this first strategic plan draws closer, it is important to develop a second plan which takes account of the critical challenges within the Union and those flowing from international frameworks such as Agenda 2063 of the African Union and the Sustainable Development Goals.

The aim of this assignment is to conduct a participatory process of updating/revising the MRU strategic plan. To this end, the Consultant will review the relevant literature and reports. He will also endeavor to gather the views and opinions of stakeholders, including staff of the MRU Secretariat during individual interviews and workshops that will be held at key stages of the process.   At the end of the study, the consultant is expected to produce the three following documents: 1) an analysis of gaps in the implementation of the current strategic plan, 2) a draft revised strategic plan comprising a vision, guidelines, objectives and measures to achieve these objectives; 3) a complete and validated version of the strategic plan with an operational action plan backed by a budget.

The key responsibilities are as follows: 

• Provide technical leadership and advice to the Secretariat during the revision of the plan. During this period, the consultant will review all the relevant documents concerning the plan, request for comments and clarifications on all issues of concern, including visits and dialogues with partners in Freetown;
• Draw up a balance sheet of achievements, gaps and challenges in the implementation of the current strategic plan;
• Present this report on the analysis of gaps within the MRU staff and management team during a workshop, with special emphasis on identified priorities;
• Prepare and submit the draft revised strategic plan and operational strategy to the Secretariat and for validation during an inclusive workshop (MRU representatives, country experts, NGOs technical and financial partners);
• Finalize and submit the final draft of the strategic plan, including the operational plan to the MRU Secretariat; and
• Prepare and submit a final assignment report.

QUALIFICATIONS (MINIMUM REQUIREMENTS)

The consultant must hold a Masters or Doctorate in Social Sciences, be a development practitioner with at least ten years of experience in participatory development planning. He/she must have an excellent knowledge of results based planning tools.

EXPERIENCE:

• An overall experience of at least 15 years;
• Ten years’ experience in participatory development planning;
• At least two similar assignments;
• A good knowledge of institutions or organizations with similar missions;
• Working experience in a multicultural and multilingual environment.

SKILLS:

Competent/excellent in the deployment of strategic planning methods, especially planning by objectives and results based planning. Excellent interpersonal skills, including the ability to work in a multicultural environment. The consultant should be able to work on an individual basis and within a team. He should be able to establish working and support relations among all project teams.

DURATION OF THE ASSIGNMENT    

Approximately 40 working days, starting from Monday September 10th, 2018.

WORKING LANGUAGE:

Must be fluent in English and a working knowledge of French will be an additional asset.

APPLICATION:

To be considered, applicants must submit as part of the online application process the following:

• An application letter explaining individual qualifications for this opportunity and the detailed methodology of the intervention with a chronogram of the consultation;
• A CV in a reverse chronological order format;
• A list of at least 4 professional references including their name, address and a statement of relationship with the reference.

Applications that do not meet the minimum requirements stated above shall not be considered. No telephone call shall be accepted.

Requests should be sent by e-mail, subject “Expression of Interest for the Study on the Update of the Mano River Strategic Plan”, to the following email addresses: wabiccrecruit@gmail.com with Patrick.Pedia@wabicc.org in copy.

The deadline for submission of the expression of interest is August 25, 2018. 

Tetra Tech is committed to diversity and gender equality in all its operations in the United States and abroad. We endeavor to reflect these objectives in our world mission and personnel. We encourage women and members of under-represented ethnic, racial and cultural groups to apply. Tetra Tech ARD is proud to be an equal opportunity and affirmative action employer.    

 

JOB SUMMARY:

Working under the overall direction of the Office Manager in Accra in coordination and collaboration with project technical staff, the Logistics Officer will have the primary responsibility of ensuring the timely provision and delivery of all required project administrative support, manage facilitation of travel, events and workshops, assist with procurement activities, asset, fleet and inventory management for the WA BiCC program.

MAIN RESPONSIBILITIES AND TASKS:

Administration

• Assist the Office Manager in the general management of the project office.
• Assist the Office Manager in local staff and consultant recruitment, hiring, and contracting;
• Coordinate logistical support for flights, travel, conferences, meetings and training workshops;
• Ensure proper travel insurance is maintained at all times, as needed;
• Ensure up-to-date invoicing from travel agency;
• Maintain filing system for general correspondence, information and program files;
• Maintain and forward to Tetra Tech ARD Home Office updated listing of in-country staff and key contacts list;
• In collaboration with the DCOP-Operations, maintain Tetra Tech ARD inventory control system and carry out annual property physical inventory verification on the contract anniversary date;
• Ensure compliance of WA BiCC program operations with USAID, local Government, and Tetra Tech ARD Home Office administrative policies and guidelines;
• Respond to pertinent information requests from project partners and other relevant organizations/institutions;
• Administer and manage the efficient utilization and maintenance of project resources, including vehicles, IT and office equipment and furnishings, and any other physical assets purchased by or assigned to the project;
• Advise the Office Manager and DCOP/ops on all policy matters concerning project administration and operational management.
• Performing other duties assigned by the Office Manager or DCOP/Ops

 Procurement

In collaboration with the Accra Office Manager and DCOP/Ops:

• Contribute to procurement process for office property, expendable supplies and services;
• Foresee needs, recommend solutions and conduct tendering procedures as appropriate;
• Ensures full compliance and application of standard USAID procurement rules, procedures and best practices;
• Prepares purchase orders (after getting necessary quotations and authorization) or draft contracts;
• Updates the field office procurement tracker;
• Follow-up on the activities and tasks undertaken by contractors as indicated in the signed service/procurement contracts or Purchase Orders;
• Develop and/or updates suppliers list and pricelists used by the Office;
• Verify the invoices received in relation with Purchase Orders or Contracts issued and compiles all required documents together with the invoice to be submitted to the Office Manager and Finance staff in charge of the accounts;
• Verify and follow-up on warranties and after sales services offered by providers;
• Corresponds and negotiates with all vendors on procurement related matters ensuring transparency;
• As and when required, shall participate on technical and financial evaluation committees;
• Draft subcontract or purchase order and coordinate approvals with Office Manager and DCOP/Ops;
• In collaboration with the Office Manager, finalize negotiations with vendors for cost and contract terms;
• Coordinate with USAID and local Government the tax exemption and duty free status for procured goods and services;
• Oversee vendor and contractor payments;
• Assist in the preparation of work plans, budgets, and procurement plans;
• Updates and ensure proper renovation of contracts respecting the delays needed for tenders and administrative request authorization for (office premises insurance, equipment insurance, security, ICT, vehicles insurances, office renting contract, office maintenance and cleaning,…).

Asset, Fleet and Inventory Management

• Check the good condition of the property owned by the WA BiCC program;
• Follow-up on the use of the program property and reports on all changes (e.g. stock tacking and tracking);
• Oversee and ensure proper maintenance and functioning of office equipment and furniture ensuring timely repairs when required;
• Set up work station for new staff to ensure furniture and non ICT equipment are properly installed;
• Verify the monthly vehicle and generator use report and preparation of the logistics monthly report;
• Coordinates the movements and activities of the office driver;
• Oversee and ensure proper maintenance and management of vehicles and drivers e.g. repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage;
• Follow-up on accident/incident reports with the police, informing insurance company, preparing and sending all relevant documents;
• Follow-up on inventory and updates in case of purchase, transfer, donation and written off in the Inventory Database;
• Verify the labeling of all property goods in conformity with the inventory database;
• Verify and update monthly inventory list to be included in the monthly financial report;
• Verify the state of the property goods and recommend maintenance/reparation or declassification;
• Prepares the annual depreciation inventory lists related to office equipment insurances and submit to the line manager;
• Assist with and ensure before departure of any staff, end of contract check list is completed and ensure that all the items that were entrusted to the person are returned in a good state.

QUALIFICATIONS: (MINIMUM REQUIREMENTS)

EDUCATION:  The candidate will have a degree or a certificate in a related field; relevant work experience will substitute for a university degree.

WORK EXPERIENCE:        The ideal candidate for the Logistics Officer will have at least 3 years’ experience working in a similar position, preferably for a similarly sized program. He or she will have experience working with support staff and have demonstrable experience establishing and maintaining effective office information management systems including files, hardware, software, and technical support. He or she will have experience with lease agreements and office maintenance needs. The candidate will also have experience with employee onboarding including interviews and consultant agreements. He or she will preferably have familiarity with USAID safety and security procedures

 SKILLS:                               Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.

 LANGUAGES:                       Fluent in English, Professional Proficiency in French desired

Tetra Tech is committed to diversity and gender equality in all of its operations—in the US and overseas.  We strive to reflect these goals in our global mission and in our workforce.  We encourage applications from women and underrepresented ethnic, racial and cultural groups. Tetra Tech ARD is proud to be an Affirmative Action/Equal Opportunity Employer.

 

 

 

West Africa Biodiversity and Climate Change (WA BiCC) is a five-year Program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient low-emissions growth across West Africa. The objective of this Scope of Work (SOW) is to support WA BiCC in producing a 24-episode radio drama series for target audiences in the Sierra Leone Coastal Landscape Complex. These radio drama episodes require high standard dramatic soap opera scripts and high quality audio recordings. To this end, WA BiCC is calling for proposals to identify a production house with expertise in scriptwriting and radio drama production to carry out the following tasks against a timeline:

1. Participate in a radio drama design workshop to review the main threats to coastal mangroves, the main vulnerabilities of coastal communities, the Knowledge, Attitude, and Practice (KAP) document; define target audiences by threat; and identify potential key themes and messages for the drama
2. Develop a storyline, character profiles, episodic treatments, and scripts for a 24 episode radio drama series
3. Audition talented and professional actors to play the radio drama characters, cast/record, and edit high quality audio (of 13-15 minutes each) for 24 episodes of the radio drama series

  Submission of Proposals

The Offeror shall submit its best price offer/proposal in accordance with the Scope of Work (SOW) included in this RFP and shall contain the following:

1. Proposal Cover Letter signed by a person authorized to sign on behalf of the Offeror (not to exceed one page).
2. Business registration
3. A proposal with budget detailing labor, travel & transportation, & other miscellaneous costs.
4. The Résumé of the proposed experts and explain how the experts’ skills and experience fit the Scope of Work.
5. Provide detailed technical approach/proposal and timeline for how the Offeror plans to undertake the assignment (Not exceeding 2 pages)

The full RFP  and instructions can be found below:

Request for Proposals Sierra Leone Coastal Landscape Complex Radio Drama Series

Deputy Chief of Party/Technical

Tetra Tech ARD is looking for a Deputy Chief of Party/Technical to ensure that learning results are integrated and articulated within each activity included in the final, approved AWP. The DCOP/Technical will serve on the Senior Management Team and, along with all SMT Members, be called upon to represent the Program, as delegated by the COP, to USAID, other international donors and senior-level Government officials, policy makers and other events on a case by case basis.

Introduction

The West Africa Biodiversity and Climate Change (WA BiCC) program is a five-year program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient, low-emissions growth across West Africa. Although regional in scope and design, WA BiCC focuses on targeted geographical areas within the region to improve governance and policy over critical natural and human systems. By working through the core regional partners, Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, WA BiCC increases the capacity of institutions at all levels to address the three core WA BiCC components. These are combatting wildlife trafficking, increasing coastal resilience to climate change and reducing deforestation, forest degradation, and biodiversity loss.

WA BiCC is implemented by Tetra Tech ARD, in association with four subcontractors, also referred to as implementing partners: Palladium, Center for International Earth Science Information Network (CIESIN), PCI Media Impact (PCI), and Pact Inc.

Responsibilities

• Lead and provide oversight to all technical aspects of the Program related to the three core technical components and ensure that learning objectives are defined and implemented on a continuous basis during work plan implementation
• Oversee the development of technical work plan proposals for the Annual Work Plan with all technical/program staff and work with the DCOP/Operations and his team to ensure that adequate budget resources are available to support proposed activities
• Work with DCOP/Operations to ensure that finances related to technical activities are planned and managed effectively in close coordination with all technical/program staff
• Ensure that technical staff and activities comply with Tetra Tech’s management, operational and security procedures, policies and regulations, as well as USAID’s procedures and regulations, including the Environmental Mitigation and Monitoring Plan (EMMP).
• Work with the Knowledge Management and Learning Specialist to ensure that the Learning Products developed under Component Leads contribute strategically to the WA BiCC-wide KML and Communications Strategies.
• Ensure quality control for technical content and strategic relevance on all technical activities, concepts, scopes of work, deliverables and ensure that reasonable deadlines are set and met and all written products are of a high-quality and near ready for external audiences.
• Lead the development for all KML/Communications products identified in the Technical Unit including technical and/or policy briefs, technical documents, blogs, vlogs, Exposure pieces, monthly, annual and semi-annual reports and ensure high-quality writing and substance with clear messaging, identified audiences and all elements to ensure that knowledge and lessons generated are effectively articulated and disseminated
• Serve as a Member of the SMT.

QUALIFICATIONS AND REQUIREMENTS

• Demonstrated expertise and at least ten years’ professional experience working in climate change, natural resource management or biodiversity development programs with proven results in the development of KML/Communications or other outreach/influence or related products. Direct experience working in West Africa is highly desirable.
• Minimum five years of work experience as Deputy Chief of Party, Senior Program Manager or an equivalent position managing large (at least $5 million per year), complex development programs, preferably within a West African context.
• Experience working on regional programs strongly preferred.
• Excellent and verifiable writing and editing English language skills. English-French bilingual skills strongly preferred.
• Demonstrated effectiveness in strategic thinking and policy analysis and able to dialogue with host country government and regional organizations.
• Demonstrated ability to be collaborative across projects, flexible and creative.
• Proven, high quality technical writing and editing experience for diverse audiences, including USAID.
• Demonstrated expertise in gender programming.
• Strong communications and interpersonal skills with evidence of ability to productively interact with a wide range and levels of organizations (government, private sector, NGOs, research institutions).
• A minimum of a Master’s degree in a relevant field or a Bachelor’s degree in a relevant field with an additional ten years’ experience to the required minimums above.

To be considered, applicants must submit the following as part of this on-line application process:

• A letter of application explaining individual qualifications for this opportunity
• A current CV in reverse chronological format
• A list of at least 4 professional references including name, contact information, and statement of relationship to the reference
• Applications that do not meet the minimum requirements listed above will not be considered. No phone calls will be accepted.

The full scope of work can be found below:

Deputy Chief of Part Technical.PDF

Please send applications to wabiccrecruit@gmail.com by June 15 2018. 

Tetra Tech ARD is looking for a Knowledge Management, Learning and Communications Consultant to provide support to the Technical Unit (Component Lead) and the CLA Unit, and the Communications team, to  inventory, identify and develop knowledge management and learning products that can be disseminated and used throughout the region to promote WA BiCC’s learning agenda.

Introduction

The West Africa Biodiversity and Climate Change (WA BiCC) program is a five-year program funded by the United States Agency for International Development (USAID) that aims to improve conservation and climate-resilient, low-emissions growth across West Africa. Although regional in scope and design, WA BiCC focuses on targeted geographical areas within the region to improve governance and policy over critical natural and human systems. By working through the core regional partners, Economic Community of West African States (ECOWAS), Mano River Union (MRU) and the Abidjan Convention, and with targeted national and sub-national institutions, WA BiCC increases the capacity of institutions at all levels to address the three core WA BiCC components. These are combatting wildlife trafficking, increasing coastal resilience to climate change and reducing deforestation, forest degradation, and biodiversity loss.

WA BiCC is implemented by Tetra Tech ARD, in association with four subcontractors, also referred to as implementing partners: Palladium, Center for International Earth Science Information Network (CIESIN), PCI Media Impact (PCI), and Pact Inc.

TASKS

The consultant will undertake the following but not limited to tasks in close collaboration with the COP, KML Specialist and Communications Unit This RFA consists of this cover letter and the following sections.

1. Review the WA BiCC Annual Reports, Annual Work Plans, and Semi-Annual Reports, and other communication and knowledge management documents provided;
2. Review the Story Tracker with the Communications Unit to understand the stages of development of identified priorities;
3. Collaborate with senior WA BiCC staff and Tetra Tech Home Office staff to inventory and evaluate current project activities which hold strong promise for knowledge management and capture;
4. Prioritize the development of at least six (6) products;
5. Participate in annual work planning to assist in the identification of KML products

 QUALIFICATIONS

1. At least 10 years’ professional experience in international development.
2. Expertise in strategies and processes for effective knowledge management, learning and communications of forestry and climate change programs and activities.
3. Relevant Master’s degree related to communications, management, climate change and/or conservation related studies.
4. Experience working with communications and capacity building teams to scale up and communicate best practices.
5. Excellent written and oral communication and presentation skills in English, similar experience in French strongly preferred.

To be considered, applicants must submit the following as part of this on-line application process:

• A letter of application explaining individual qualifications for this opportunity
• A current CV in reverse chronological format
• A list of at least 4 professional references including name, contact information, and statement of relationship to the reference
• Applications that do not meet the minimum requirements listed above will not be considered. No phone calls will be accepted.

The full scope of work can be found below:

Knowledge Management, Learning and Communications Consultant.PDF

Please send applications to wabiccrecruit@gmail.com by June 15 2018.